Crew papers
Passports, seaman books, CoCs and STCW certificates, checked against each rank and the vessel's safe manning.
How it works
From a scanned page to a reminder, without typing.
- 01
Scan
Scan, choose a file or paste a picture. One PDF can hold every paper of a seafarer or a vessel.
- 02
Read
Names, numbers and dates are read for you. What the program filled stays marked until you check it.
- 03
File
Each paper goes to its seafarer or vessel, numbered by your company's index, in the right folder.
- 04
Remind
Before anything expires, the master and the seafarer get a reminder by WhatsApp or email, in English or Arabic.
Vessel certificates
See the window, not just the date.
Under every expiry date, a row of dots shows the certificate's window: the months it may be renewed before the date, and the months the flag may extend it after. A ring marks today. Point at the dots for the regulation and the exact dates.
- Renewal window
- Expiry date
- Extension by the flag
Features
Everything a crewing office and a master keep, in one program.
Crew finance
Contracts, monthly payroll, allowances, sign-off settlements and the master's cash, approved by the office.
ISM records
The forms, checklists and records of your safety management system, filled and kept with each vessel.
Circulars and rule changes
New circulars from class, flag and port State control, summarised in English and Arabic. The certificate rules follow the changes.
Office and vessels in sync
One copy in the office and one on every vessel. Each works offline, and they sync online or by email.
A phone app for every user
Seafarers see their papers and send leave requests from home. The office reviews and approves from the phone.
Every morning
Your work today, the most urgent first.
Home lists what needs you now: missing papers, contracts with no wages, readings to check. Each has one button. Below it, everything that expires in the next 30 days.
The seafarer
One card for each seafarer.
Double-click a name: his details, papers, certificates required, contracts, money and history, in one window. Every change is kept with the name of the person who made it.
On the bridge
Made for the wheelhouse at night.
A night theme with dark grounds and no white glare, so the master can work on the bridge after dark without losing his night vision.
Built at sea
Made by people who run ships.
LeadTheFleet was built by a serving Master Mariner, from the daily work of keeping crews and vessels compliant. Every screen answers a question asked on board or in a crewing office, in plain words.
- Works without internet on board
- Speaks the language of the papers: STCW, MLC, ISM, SOLAS, the HSC Code
- Reminders and summaries in English and Arabic
Your data stays with you.
The database and the papers live on your own computers, in the office and on board. Backups go to your own OneDrive, Google Drive or folder. The terms of use say exactly what is shared to improve the reading.
Questions
Does it need internet on board?
No. The vessel copy works offline. When there is a connection it syncs with the office online, and when there is not, by email.
Which papers does it read?
Passports, seaman books, certificates of competency, STCW certificates, medical certificates, contracts and the statutory, class and equipment certificates of the vessel.
Can several people in the office use it?
Yes. Each user signs in with his own role, and every change is kept with his name.
Which languages does it speak?
The screens are in English. Reminders to the crew, the summaries of circulars and the help are in English and Arabic.
How do I try it?
Send the form below. We will contact you and send a trial copy for your office and your vessels.
Request a trial
Try it on your own fleet.
Tell us about your company. We will contact you by email or WhatsApp and send you a trial copy for your office and your vessels.
Or write to info@leadthefleet.net, and follow us on LinkedIn.